NCC1730 Bulk Vehicle Fuel Management System
Northumberland County Council · published 12 Nov 2026
- Deadline
- 25 Nov 2026, 12:00 · questions by 20 Nov 2026, 12:00
- Estimated value
- Value not published
- Procedure
- Below threshold - open competition · below threshold
- Contract dates
- 7 Dec 2026 to 6 Dec 2031
- Where
- North East
- Categories (CPV)
- 48000000 Software package and information systems
- Small businesses
- The buyer marks this as suitable for SMEs.
- Award criteria
Mandatory System Requirements- Pass/ Fail Desirable System Requirements- 10% Quality inc. Social Value- 40% Price 50% Further information can be found in the RFQ documents via OPEN e-tendering platform
Description
This procurement covers the supply, installation, configuration, integration and support of a Fuel Management System to be used by the Council's Fleet Service and authorised Council users. The system is required to support the following areas:
• Fuel dispensing control and transaction recording across all bulk fuel sites.
• Access control for vehicles and drivers using RFID, card-based and future nozzle-based options.
• 24/7 unmanned operation with local transaction storage and automatic synchronization.
• Remote monitoring and control of fuel dispensing equipment.
• Real-time tank monitoring and stock management.
• Book stock versus gauge stock comparison and discrepancy detection.
• Alarm and notification for abnormal losses, suspicious activity, equipment issues and faults.
• Management of Diesel, Unleaded Petrol and AdBlue.
• Support for dual-nozzle pumps, shared tanks and up to four pumps per terminal.
• Integration with ERP system, fuel card providers, fleet management systems, telematics systems and BI tools.
• Reporting and management information including carbon reporting, usage trends, MPG and exception reports.
• Full audit trail and role-based access control.
• Unlimited authorised users with web-based access.
• Hardware supply, installation, commissioning and ongoing maintenance.
• System administrator training and ongoing support.
• Scalability to support future AdBlue tanks and additional sites, tanks, pumps or access-control technologies.
Notices for this procurement
- 12 Nov 2026 · Tender notice (update)107465-2026 (opens in a new tab)
- 11 Nov 2026 · Tender notice107309-2026 (opens in a new tab)
Deciding whether to bid?
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